Officers

Meeting Documents

Minutes for 2013-05-06

  1. Call to Order 2:22 p.m.

    1. Roll Call
      1. Administrative Cabinet
        1. President - David Nuon: Present
        2. Vice President - Ian Goegebuer: Not Present
        3. Treasurer - Christopher Gomez: Present
        4. Secretary - Shane Satterfield: Present
        5. AESB Representative - Victoria Hatfield: Present
        6. Event Coordinator - Diana Ignacio: Present
      2. Appointed Officers
        1. Librarian - Anthony Gialcalone: Not Present
        2. Office Technician - Johnny Patterson: Present
        3. Webmaster - David Nguyen: Present
        4. Historian - Brett Frager: Present
        5. Membership Chair - David Gaskins: Present
      3. Project Managers
        1. David Martel: Present

    2. Approval of the Agenda

      1. Motion of the floor: Approval of the agenda: [PASS]
        • First - Diana: pass
        • Second - Victoria: pass
        • Discussion: None

    3. Approval of the Minutes

      1. Motion of the floor: Approval of the minutes: [PASS]
        • First - Brett: pass
        • Second - Diana: pass
        • Discussion: None

    4. Announcements

    5. Guest Introductions
    6. Motion of the floor: Bring elections back from suspension: [PASS]
      • First - Victoria: pass
      • Second - Brett: pass
      • Discussion: None
    7. Motion of the floor: Suspend bylaws for popular vote: [PASS]
      • First - Victoria: pass
      • Second - Brett: pass
      • Discussion: Unanimous
    8. Treasurer:
      1. Nominees:
        1. Christopher
          1. Speech:
            1. Christopher: We need more fundraisers, and we need to be more active with our money.
      2. Discussion: 1.
      3. Winner: Christopher Gomez wins by majority vote

    9. Motion of the floor: Close elections: [PASS]

      • First - Victoria: pass
      • Second - Diana: pass
      • Discussion: None

    10. Reports

      1. Officer Reports
        1. President:
          1. David: This ACM chapter has been here since the 1970's. We always give a token to the new incoming president. This year, I will be giving Johnny a new, empty notepad.
          2. David: Welcome the new president, Johnny Patterson.
        2. Vice President:
        3. Treasurer:
        4. Secretary:
        5. AESB Representative:
          1. Victoria: The engineering banquet is this Friday. We need to email officers@aesb.org. The deadline to RSVP is tomorrow. This will be in ECS-312.
          2. Victoria: We need to do things with the SLD Adviser.
            1. David: We are good with our Constitution and Bylaws.
            2. Victoria: We need to have a meeting with Matt. All the new officers are supposed to meet with Matt. They can just email him.
          3. David: We have to have summer meetings.
        6. Event Coordinator:
        7. Librarian:
        8. Office Technician:
        9. Webmaster:
        10. Historian:
          1. Brett: I will post all the pictures over this week.
        11. Membership Chair:
          1. David Gaskins: Good luck on your finals.
      2. Projects Reports
      3. Committee Reports
    11. Old Business

    12. New Business

      1. Catalina trip
        1. David Martel: I am taking you guys all out to Catalina, if you want to. This will be about a 5 hour trip. I can take about 10 people, and we will be sleeping on the boat. It will be about $30, and we will feed you.
        2. David Martel: May 20th to 22nd. I will give you my email. There is a rough estimate of 5 people going.
      2. New transitions
        1. David: Every year we have to do things with National ACM. One of these things is the annual report. I would like to meet with the officers over the summer to help them through this. It is really easy, but don't procrastinate on this.
        2. David: We can do the bylaws meeting on May 19th. It will be about 3 hours. If your membership has expired, please renew it. If you guys were in the ICPC, you got it renewed for free.
        3. Johnny: I think that we should organize a meeting with the old and new administration. It would be good if it was this week. We need to do this to pass down the experience.
          1. Johnny: We can do this on Friday, from 9 am to 10 am.
        4. Johnny: I need your schedules for the meeting times next semester. I am thinking of doing it on a Monday or Wednesday.
          1. Diana: I think that we shouldn't have a meeting on Monday because it is harder to remind people to show up on a Monday.
          2. Johnny: We are still going to have 2 meetings a week. This fixes that problem.
        5. Summer meeting: Friday, June 7th, 12 noon, Officers meeting.
        6. Key renewals
          1. David: If you have keys, then renew them or turn them in.

      3. David: It is the end of my term. It was a good term. Good luck on finals.

        1. Motion of the floor: Claps for David: [PASS]
          • First - David Gaskins: pass
          • Second - Johnny: pass
          • Discussion: None

      4. Group picture

  2. Adjournment 2:51 p.m.