Meeting Documents

Minutes for 2012-02-02

2011-2012 Admininistrative Cabinet
President

    Nathan Pickrell

    chair@csulb.acm.org

Vice-President

    Frank Lima 

    vicechair@csulb.acm.org

Treasurer

    Andrew Meredith

    treasurer@csulb.acm.org

Secretary

    secretary@csulb.acm.org

Appointed Positions
Faculty Advisor
    Frank Murgolo

AESB Representative

    David Nuon

    aesbrep@csulb.acm.org

Contact Liaison

    David Barahona

    liaison@csulb.acm.org

Event Coordinator

    Derrik Bulmer

    events@csulb.acm.org


Publicity & Recruitment Chair

    Salvador Llamas

    publicity@csulb.acm.org

Market Manager

    James Coolidge

    vendor@csulb.acm.org

Membership Chair

    Donald Herman

    membership@csulb.acm.org

Webmaster

    Lynn Cherngchaosil

    webmaster@csulb.acm.org

Open Positions

Alumni Advisor

Fundraising Chair

    fundraising@csulb.acm.org

Historian

    historian@csulb.acm.org

Librarian

    librarian@csulb.acm.org

Office Technician

    tech@csulb.acm.org

ACM Meeting Agenda for Thursday, February 2nd, 2012 at 1:00 PM in ECS-304

  1. CALL TO ORDER
    1. Roll Call 
      1. Administrative Cabinet
        1. President:  Present
        2. Vice: Not Present
        3. Treasurer: Present
      2. Appointed Positions
        1. AESB Representative: Present
        2. Contact Liaison: Not Present
        3. Publicity & Recruitment Chair: Present 
        4. Market Manager:  Present
        5. Membership Chair: Not Present
        6. Webmaster Cherngchaosil:  Present
      3. Project Managers (some not listed to avoid double counting officers/managers)
        1. Socie-D - Ben Chang: Not Present
        2. Women in Computing / Links for Good - Ariana Aguirre: Present
        3. Augmented Ebay - Karan Bhandari: Present
    2. Approval of Agenda [Nathan/James] - Passed
      1. Nathan: Pass
      2. James : Pass
    3. Approval of the Minutes 
  2. ANNOUNCEMENTS
    1. Guest Introductions:
  3. BUSINESS:  
    1. Officer Reports:
      1. Faculty Adviser: 
      2. President:
        1. Passwords for Dr. Murgolo
        2. Remind Dr. Murgolo about our meetings.
      3. Vice:
        1. Surveillance Boost
          1. Sal: We need to make sure that we do that; our office is in ENGR-3 110. We like Starfox. We have a camera in there, we need another one.
        2. Whiteboard resurfacing \
          1. Sal: Our whiteboard is dirty, we need to clean it.
        3. OpenGL Bible still not here
          1. Sal: He borrowed it, he never gave it back.
      4. Treasurer:
        1. Reimbursements
          1. James: Yes.
          2. Sal: We have much money, we want to manage it.
          3. James: We had a couple of Costco Runs, valued at 50 USD. [James/Nathan] - passed
            1. James: Pass
            2. Nathan: Yes
          4. Andrew: My mom wants some PHP work done, for free. If you're interested, talk to Andrew's mother. This is officially for the school.
            1. Sal: This is good work experience.
            2. Nathan: GPA is just a number to get you passed a threshold, what matters is work experience.
      5. Secretary: 
        1. Elections:
          1. Sal: We don't have one, we need to elect one.
          2. Nathan: I motion to open elections- Passed
            1. Nathan: Yes
            2. James: Yes
            3. Sal: Let's get things moving.
              1. James: I nominate David [James/Nathan]- Passed
                1. James: Yes
                2. Nathan: Yes
              2. Ariana: I move to close nominations [Ariana/Karan]- Passed
                1. Ariana: Pass.
                2. Karan: Go ahead.
              3. Elections:
                1. David: *typing noise*
        2. David: Keys, where can I get one?
          1. Sal: We will find out soon. EAT, ACM, IEEE, e.g, are under AESB. Whoever is vice-president next time around will handle keys.
        3. Documents on website
          1. Sal: On our website, you can see the stuff we do.
      6. AESB Representative:
        1. Sal: I am AESB Webmaster. EAT is doing EPIC robot battles. There's going to be cool stuff, QR scavenger hunts, SWE's talent show. It's going to be through Feb. 20-24.
        2. David: I resign. We need a new one.
        3. Sal: There's an open spot, we'll talk about it after the meeting.
      7. Contact Liaison:
        1. Sal: The contact liaison is the person that talks to people outside of campus.
      8. Event Coordinator:
        1. Sal: What the event coordinator does is host events and gathers resources for it.
      9. Publicity & Recruitment Chair:
        1. Sal: That's me!  Tuesday, we're going to have a bench around the VEC, where we go and recruit new members for ACM. The next table event will be on the 14th.
      10. Market Manager:
        1. James: I understand the snack store is dwindling, water is on its way, how has the Capri-Sun been doing?
        2. Ariana: The Sunny-D's are going to expire soon.
        3. James: Okay, we'll trade you for some fresher ones. I want to bring to you guys the EAT robot competition, I need a number about how much ACM wants to commit.
          1. Sal: There's an executive fund, but we need specifics.
          2. James: The vehicles we're going to buy will cost ~60 USD each. How many of you guys want to participate in the competition?
            1. James Hall: What does it entail?
            2. Sal: Shenanigans.
            3. James: Lawful Shenanigans.
            4. Sal: Does no one want to make a machine of destruction?
            5. James: Come on!
            6. Andrew: When is it?
            7. James: February 20th, Wednesday.
            8. James Hall: Will we be doing this again?
            9. Sal: If you want to enter on the behalf of ACM, you will become an officer.
            10. Lynn: Where can we get more info?
              1. James: president@eatsoceity.org The cutoff date for commitments is next Friday. We have until the 10th for everyone to commit, then I will order as fast a possible.
                1. James Hall: Demos will be nice.
                2. James: Yes, the sooner I can get your commit, the sooner you will be able to get your car, and sooner your can work on it.
            11. James: Can you guys put 100 USD towards the contest?
              1. Sal: Motion to allocate 100 USD for competition [Nathan/Karan] - Passed
                1. Karan: This would be inspiring.
                2. Nathan; Yes.
                3. Hand vote - 3, 0, 2
              2. James: So now ACM has a car to enter the contest, who's going to enter?
                1. Sean: Not sure.
                2. James Hall: I'll do it.
      11. Membership Chair:
        1. Alumni List
          1. Sal: We want to grab a list of everybody that we know that graduated. Alumni are useful. If you have the emails of anybody that graduated recently, send them to membership@csulb.acm.org.
      12. Webmaster: 
        1. Sal: Lynn, here are some things to do. Talk to David about it.
            1. Projects listing needs to be updated
            2. Banner needs to be updated
            3. Officer listing needs to be updated
            4. Update "About Us" page
            5. Add "Past Projects" page
            6. Update programming team page
            7. Individual pages for projects
            8. Restructure minutes on site
            9. Constitution and Bylaws need last revised date
            10. Link to Facebook
      13. Open Positions are available!
        1. AESB Representative:
          1. Diana: I would like AESB Representative.
          2. Sal: Can you make it on Fridays?
          3. Diana: Yes.
        2. Office Technician:
          1. Sal: We have an office, we need it maintained.
          2. James: Can I absorb that into Market Manager?
          3. Sal: Anyone want to appoint James as Office Technician?
            1. Karan: I do.
            2. Sal: The office tech just clean and organizes the office.
        3. Historian:
          1. Sal: If you want to get involved, and you're a freshman, this is a good position. Responsibilities: take pictures, go to events and take pictures.
          2. Chris: Orion would like to become a Historian.
          3. Orion: Yes.
          4. Nathan: I appoint Orion as Historian. - [Karan/James] - Passed
            1. Karan: We need new people.
            2. James: Yes.
            3. Ariana: Will you be able to attend the meetings?
              1. Orion: Yes.
        4. Librarian:
          1. Sal: The librarian chills in the office and keeps track of the books. We like to keep a record of common books, like the Calculus book.
    2. Project/Committee Reports:
      1. Augmented Ebay Project:
        1. Karan: We finished the free version. Our application helps ebay sellers put HTML listings into the website. It's mobile.
          1. Sal: Awesome. Demo next time? Keep it under 5 min.
            1. Karan: Cool
            2. Sal: If he wins, he wins 10K+ USD.
      1. Boeing Project:
        1. Sal: Andrew? Andrew?
        2. Andrew: Close it.
        3. Ariana: Is it complete?
        4. Andrew: Yes.
        5. Motion to close - [Andrew/Nathan] - Passed
          1. Andrew: Pass
          2. Nathan: Pass
        6. Sal: That is one hell of a resume bullet.
      2. Programming Team: 
        1. Sal: We do the programming team. They meet in ECS-416. 7:30PM, Thursdays.
        2. Sal: Does anyone want to amend the charter where we change him from manager to team member?
          1. Sal: We'll talk about it later.
          2. Ariana: Can we get pizza?
          3. Nathan: Someone else will have to get it.
          4. Andrew: Yay. Are we getting food next week?
          5. Sal: Maybe.
      3. Socie-D:
        1. Sal: This is a reverse RTS, where you help everything instead of destroying everything.
        2. James: Like SimCity?
        3. Sal: Yes.
      4. Crimes Against Humanity:
        1. Sal: The antithesis of Grand Theft Auto. It's being led be Donald Herman.
      5. Chess Engine Project:
        1. Sal: This is lead by an alumni, that want to make an A.I for chess.
      6. Women in Computing Startup:
        1. Ariana: There is a national sub-organization of ACM, that wants to get more women into computing called ACM-W. What we have done recently is a workshop with ALICE, that gets the girls to see what programming is like. We're struggling to keep people interested. David has been busy recruiting.
        2. Karan: Is this a company?
        3. Sal: No.
      7. Links For Good:
        1. Ariana: Since Sal wanted to have us help recruit, we have not been able to work on it.
    3. Event/Fundraising Reports:
      1. Recruitment
        1. Results of the January 31 Recruitment Effort:
          1. Sal: Every two weeks, we're going to have a table in front of VEC. The next table meeting will be a week from this coming Tuesday.
        2. Regional/Alumni Event:
          1. Sal: BBQ at Nate's house.
    4. Old Business - 
      1. eWeek:
        1. Sal: We're going to have the LAN party, three weeks from today.
    5. New Business
      1. Concerning ACM
          1. Sal: We'll talk about this next week.
        1. Library (book policy):
        2. The Dropbox:

  4. ADJOURNMENT - Meeting adjourned 1:52 PM